DPO Assistant Platform is Truly ‘By DPOs for DPOs’
10 governance by design principles applied
This DPO Platform is born out of practice, built in collaboration with DPOs, and continuously enriched by their experience.
“Finally, a platform that truly understands my role, makes my work lighter, and makes me stronger.”
1. Legal DNA as the Foundation
All core functionalities are directly derived from the statutory tasks of the DPO under Articles 37–39 GDPR: supervision, advice, DPIAs, documentation, and communication with supervisory authorities. No unnecessary features, but exactly what the law and practice require.
Built directly on the statutory tasks of the DPO under Articles 37–39 GDPR.
- You must document that you provided advice on a DPIA → DPO Assistant automatically logs and archives this in your compliance file.
- You need to deliver your annual report to the board → with one click, the platform generates a GDPR Article 39-compliant DPO report.
2. Living Labs: Law Meets Technology
The platform was developed in Living Labs, where DPOs worked together with data scientists, lawyers, and IT specialists to translate daily challenges into smart technological solutions. This created the bridge between compliance in practice and digital tools.
Co-created in Living Labs with DPOs, lawyers, and data scientists.
- During an AI project you struggle with legal vs. technical terminology → the platform automatically translates technical risks into GDPR/AI Act compliance impacts.
- You need to connect DPIA legal requirements to IT security controls → Living Lab workflows guide you with ready-made law-to-technology mappings.
3. DPO Surveys & Continuous Feedback
The functionalities were not designed in an ivory tower: thousands of input moments from surveys and feedback rounds among DPOs form the heart of the platform. The platform evolves alongside what DPOs really need.
Shaped by hundreds of surveys and feedback rounds with DPOs.
- You face a tricky issue (cookies or international transfers) → the platform offers a best practice solution validated by other DPOs.
- You want to know how peers handle DPIAs on generative AI → survey insights are built directly into the DPIA workflow.
4. Real Case Inputs
Every module has been tested on real cases from hospitals, schools, municipalities, banks, and tech companies. This ensures robust solutions that have already proven their value in practice
Every module is tested on real-world cases from healthcare, schools, municipalities, banks, and tech firms.
- You receive a complex access request from a parent or student → DPO Assistant gives you a tested step-by-step guide and template letter.
- A hospital project requires a DPIA → the platform provides a sector-specific DPIA template used successfully by healthcare DPOs.
5. DPO Workflows, Not Generic Automation Software
Where standard software is often too broad or too technical, DPO Assistant offers ready-to-use workflows: DPIA steps, incident management, record updates, AI Act checklists – exactly as a DPO needs in practice.
Tailored workflows built for DPO practice, not generic compliance tools.
- You start a DPIA → the tool guides you step by step from scoping to mitigation, with built-in questions and automatic scoring.
- You must handle a data breach → the platform walks you through the mandatory GDPR checks and generates an authority-ready notification form.
6. Peer-to-Peer Validation
New features are not only tested by developers, but validated in DPO panels and intervision groups. This ensures the platform remains recognizable and practical for every DPO, from junior to senior.
New features are validated by panels of DPOs and intervision groups.
- You wonder if your processor agreement checklist is sufficient → DPO Assistant offers peer-reviewed contract checklists.
- Your board asks if your reporting is “on par” with other organizations → the platform shows benchmarking outputs from other DPO contexts.
7. Language of DPOs
The platform speaks legal and practical DPO language – no IT jargon, but clear terminology. Think of “record of processing activities” instead of “database entity” or “DPIA review” instead of “risk matrix module”.
Built in the language of DPOs – clear and practical, not IT jargon.
- You need to explain to HR why a DPIA is mandatory → the tool provides a plain-language GDPR explanation you can copy-paste.
- You must present AI risks to executives → the tool automatically translates them into non-technical board language.
8. Regulator Alignment
The content is aligned with guidance from supervisory authorities (EDPB, AP, CNIL, ICO, UODO, BfDI) and case law (CJEU). As a result, you work with formats and templates that directly match what authorities expect.
All templates and workflows align with guidance from regulators (EDPB, AP, CNIL, ICO, UODO, BfDI) and case law (CJEU).
- You want to check if your independence as DPO is safeguarded → the platform assesses it against CJEU rulings and EDPB guidelines.
- You prepare for an audit → reports are already formatted in line with supervisory authorities’ expectations.
9. Continuous Updates Driven by DPO Networks
The platform remains up to date thanks to a community of DPOs who share signals from practice: new risks, audits, AI projects, international issues. This makes the software always field-proof and current.
Kept up-to-date through signals from active DPO networks.
- A new EDPB guideline is published → DPO Assistant integrates it instantly into the workflow so you stay compliant by default.
- Another DPO shares a new case (e.g. AI in HR recruitment) → a new template is pushed into the platform for you to use.
10. Designed for Daily Reality
Everything is created from the perspective of a busy DPO: minimal time, maximum impact. Dashboards, alerts, templates, and reports are directly usable without endless configuration. The result: more control, less stress.
Engineered for busy DPOs: minimal time, maximum impact.
- You only have 30 minutes for a privacy audit → the tool runs a quick maturity scan with prioritized improvements.
- Your CEO asks out of the blue: “Are we AI Act compliant?” → DPO Assistant instantly generates a visual compliance dashboard with risks highlighted.